DIFFERENT DEPARTMENTS IN EVENT MANAGEMENT

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Different Departments in Event Management

There are different departments in event management to handle different tasks. An event is a success with the hard work and dedication of many people. There are several people with different positions who make an event memorable. The events coordinator sits at the very top of the hierarchy; therefore they have the highest level of authority and are responsible for managing all staff members below them. It is their role to coordinate the detailed work required in order to ensure the event runs smoothly and according to plan.

EVENT COORDINATOR

An event planner, also known as an event coordinator or event specialist, is a professional responsible for organizing and coordinating meetings and special events, such as ceremonies, parties, weddings, corporate gatherings and fundraisers. Meeting with clients to understand the purpose of the event is also performed by the event planner.

EVENT PLANNER

An event coordinator is responsible for all the little details, making sure that the plan will work properly. An event coordinator assists the event planner and handles countless tasks. For instance, event coordinators may communicate with vendors, choose venues, work with guests, and organize delivery dates.

EVENT MANAGER

Event managers plan and organize promotional, business and social events. They’re responsible for running a range of events, ensuring the target audience is engaged and the message of the event is marketed properly. Events play a huge part in the success of a brand or an organization.

EVENT ASSISTANT

An Event Assistant works closely with an Event Planner in order to ease the Event Planner’s workload. In essence, an Event Assistant is the stepping-stone position to becoming an Event Planner. Tasks can range from mundane office tasks to meeting with important clients.

ARTISTIC DIRECTOR

This position involves overseeing all aspects of the artistic production of the organization, such as assessing and selecting the performances that will be shown, recruiting actors and performers, setting production schedules as well managing budgets.

CATERING MANAGEMENT

Catering management is part of the food services industry, and involves the planning and organization of food and beverage services for various types of events. Important aspects of catering management include: meeting customer expectations, maintaining food and hygiene standards, and meeting financial targets.

LIGHTING OPERATOR

In live music performances, concerts, and other entertainment, stage lighting technicians (also called a lighting tech, lighting operator, stage electrician, “sparky”, “lumpy”, or “techie”) set up lighting and make effects for live performances, concerts and any other show/production involving lighting.

SOUND OPERATOR

A sound or audio engineer, also known as a sound technician, is someone who deals with the acoustics and sound technicalities for an event or performance. Their job is to make sure that the sound in an event sounds as good as possible, and to keep the quality of the audio high and consistent.

ADMINISTRATOR

Traditionally, an events administrator or a conference and events administrator is responsible for all the event correspondence being sent to the customers who have booked functions. The key administrative functions will be processing conferences and event bookings.

PRODUCTION MANAGER

Typical tasks listed on an Event Production Manager resume sample are developing schedules, managing documentation, assigning budgets, coordinating technical aspects, collaborating with suppliers, managing staff and security, and performing post-event evaluation.

GRAPHIC DESIGNERS

Graphic designers create visual concepts, using computer software or by hand, to communicate ideas that inspire, inform, and captivate consumers. They develop the overall layout and production design for applications such as advertisements, brochures, magazines, and reports.

LIGHTENING DESIGNER

A Lighting Designer will work with the Director, Artistic Director, and/or Lighting Technicians to create the visuals for lighting, lasers, strobes, spots, and sometimes video screens for a performance.

EVENT FLORIST

As an event decorator, you’ll plan floral arrangements with help from a florist – they will take on the complicated task of ordering and preparing flowers for event decoration. It also involves creating centerpieces, bouquets and garlands, and your client will likely have other event ideas that involve fresh blooms.

COSTUME DESIGNER

The role of the costume designer is to create the characters’ outfits/costumes and balance the scenes with texture and color, etc. The costume designer works alongside the director, scenic, lighting designer, sound designer, and other creative personnel.

EVENT VOLUNTEER

Volunteering is described as an unpaid activity where someone gives their time to help a not-for-profit organization or an individual who is not related to unpaid volunteers is often the glue that holds a community together. Volunteering allows you to connect to your community and make it a better place.

MARKETING/PUBLICITY MANAGER

Marketing and publicity managers are in charge of coordinating the marketing and publicity efforts and strategies of a product, service, brand, or firm. They are involved in the formulation of promotion and pricing plans for products and services.

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